Assessment and auditing - Managing the cost of your print production

The Problem

Within your business there are numerous costs and expenses. Printing can be a significant cost to a business and it can be an area that is often overlooked.

According to IDC, as much as 3% of a business’ turnover can be spent on producing documents...how much is 3% of your annual turnover?

As businesses expand they add more and more hardware to the organisation in a reactive way, not having the time to consider a print strategy. This can mean staff may end up having their own individual printer, as well as having ones that are shared on a network. Many mistakenly believe their personal printers are more secure, convenient and economical than networked multi-function printers, when in fact they waste money, time and resources. Without knowing your true print costs, you could be spending excessive amounts unnecessarily, therefore an area of potential savings.

The DWS Solution

Using specialist software, such as Equitrac®, Document Workflow Solutions can inform you exactly how much your print production is costing your business and provide the controls you need to be able to lower your costs going forward. Benefits include:

You can control the use of colour printing equipment
You can track, analyse and allocate the cost of every document to any device
Absolute print security and convenience, for example, for printing confidential documents a security code must be entered
Reduces print waste and costs by directing output to your most efficient printers
You can set it up that workers must go to the printer to confirm the document they wanted to print, you’d be surprised how much printing is unnecessary and quickly forgotten about
Employees can securely print documents to any device anywhere in your organisation — across servers, departments or locations

Once DWS knows the true cost of your printing they can then recommend which hardware and Software would be more effective for your business so as to ensure efficiency and cost effectiveness.

A Recent Case Study

Click here to read a recent case study of one of our clients, Access Garage Doors, one of Britain’s largest garage door installation companies with 10 showrooms across the UK.

Contact Us Today

We are waiting to take your call, so please contact us today on 0844 800 4822 and let us show you how we can help your business.

Further Information

For further information about Equitrac, please visit www.equitrac.com.